Nevada State Women's Golf Association

Board of Director’s Meeting

Las Vegas Country Club, Las Vegas

January 17, 2004

The meeting was called to order at 9:40 AM. President Karen Hoppe welcomed the directors and asked each present to introduce herself. Additionally a contact list was circulated to provide addresses, phone numbers, e-mails, cells, and faxes to the directors. The list was copied for all and should be useful.

Present at this meetings were the following: Claudia Chesney, D'Anne Daniels, Lori Elliott, Doe Emes, Irene Franks, Jan Hansen, Karen Hoppe, Jeanne Hudgins, Laurie Johnson, Berta Kirchner, Brenda Knott, Nancy McDermid, Kay Medrano, Janet Petrosky, and Mindy Zamzow. (Jan Hansen is the new Southern Nevada Association president and was welcomed.)

The minutes from August 12, 2003, were read by Secretary Berta Kirchner. They were accepted.

Positions for the 2004 board were discussed and filled. President, Karen Hoppe; Vice-President, Laurie Johnson; Secretary, Berta Kirchner; Treasurer, D'Anne Daniels; Tournaments (South), Irene Frank; Tournaments (North), Lori Elliott; Future Sites (South), Doe Emes; Future Sites (North), Claudia Chesney; Rules/Handicap (South), Kay Medrano; Rules/Handicap (North), Janet Petrosky; Junior Golf, Jeanne Hudgins; Historian/Publicity, Nancy McDermid.

The terms of the present Board of Directors is as follows:

South: (2004) Laurie Johnson and Kay Medrano

(2004-2005) D'Anne Daniels and Irene Frank

(2004-2005-2006) Doe Emes and Jeanne Hudgins

North: (2004) Karen Hoppe and Berta Kirchner

(2004-2005) Janet Petrosky and Lori Elliott

(2004-2005-2006) Claudia Chesney and Nancy

McDermid

D'Anne Daniels presented the Treasurer's Report. It appears that NNWGA owes state some money. Claudia Chesney will investigate and they will be billed accordingly. A small amount of money ($330.02) is in a savings account which is earning pennies a month and it was voted to shift that to the checking account.

The 2004 Budget was taken under consideration by the Board of Directors. Curiosity was expressed about the progress of the Medallion Tournament. While it had seemed like a good idea in 2003 as a way to promote golf interest and an awareness of the state organization at local clubs, enthusiasm for the idea has since waned and the allotted amount ($1500) and the tournament were removed from the budget.

Brenda suggested we design and develop a data base to collect member Email addresses for direct correspondence to all members. She thought that $500 might be used for that. Doe moved that "up to $500" be used for that purpose. Lori seconded and the motion carried.

Doe Emes, Sherry Jackson, Brenda Knott, and Nancy McDermid will form a committee to explore the date base resource as a method to promote our tournaments.

The Player's Handbook was discussed. The first consideration was should we continue with its publication. The consensus was that our membership has now been somewhat trained in using the handbook to enter tournaments, and it would be unwise now to expect them to be able to use computers totally. Doe moved to keep the handbook and Lori provided the second. (carried)

There was further discussion on the problems of distribution of the handbook. In 2003 there were some failures in that area. Nancy McDermid volunteered to be in charge of the distribution in the north and the board responded positively.

The Board of Directors in continuing their work on the budget set the Future Sites figure at $2000. The tournaments are budgeted as follows: Partners $1500; State $3750; Quad $3750; Silver Cup $1000. (The complete budget for 2004 will be attached.)

In the reports of the 2003 tournaments, Irene Frank reported that 132 players enjoyed the State Partners Tournament at Siena Golf Club in June, but only 36 contestants played in the State Tournament at Paiute in September.

A general discussion of participation in our state tournament followed. Many good observations and thoughts were presented. Lori Elliott suggested that each one of us should get five people to enter this year's tournament. Doe Emes felt that using E-mail to promote the news of all of our tournaments would be worthwhile. It was thought, also, that the club champions of member clubs should be especially encouraged.

Additionally, a discussion of the tournament as a two-day event ensued. Eventually, it was proposed (and Laurie Johnson so moved) that the championship flight would play a three-day tournament and the other flights play a two-day tournament in 2004. D'Anne Daniels seconded the motion which carried.

Consideration was given to NNWGA President Virginia Bonar's thought to have a division in our championship for professionals. Following discussion and evaluation, Laurie Johnson moved to not allow such a division. Jeanne Hudgins provided the second and the motion to "not allow" such a division carried.

Laurie Johnson reported on the 2003 USGA Team Competition. It was an interesting, good experience for the Nevada team (Laurie, Sherry Jackson, and Christy Atencio). They faced some very tough competition on a difficult course in rough, rainy weather. Nevada finished in 39th place, but deported themselves well, we are sure.

Mindy recommended that since the Quad had been such a success in Elko in 2003, we consider having the State tournament in Elko at Ruby View in 2006. Murmurs of approval sounded around the table. Claudia Chesney will investigate.

2004 Dates: Partners will be at Hidden Valley Country Club on June 14 and l5. Practice will be June 13. The prize found will be used in the pro shop. Mindy will host a social event for the Partner's Tournament.

The State Championship will be held on September 6-8 at Dayton Valley Country Club with 8 AM tee times.

The Silver Cup Matches will be October 18-20 at Red Rock Golf Course in Las Vegas.

The Quad will be held at Primm Valley (The Desert Course) on August 7 and 8 with practice available after l PM on August 6th for a $45 fee. Rooms will be available at Buffalo Bills.

It was suggested by Karen that confirmations of application acceptance be received early so that travel plans could be made more conveniently. The general reaction to that idea was positive; the 2004 entry forms will include the necessary information for the player to receive either an Email or a SASE response to her application.

Next, the policy for opening dates of tournament was addressed. It was agreed that for Partners, our earliest tournament and one of the most popular, the entry forms will be available on March 15th for all. But, no application will be accepted with an earlier postmark than April first. (Earlier postmarks will cause the application to be invalid.)

For the Quad in August, the policy will be the same; the postmark for the Quad can be no earlier than May first. For the State tournament (held in September) it, too, can not bear a postmark earlier than May first.

Liability insurance coverage for members of the board of directors was considered. Doe Emes volunteered to investigate the matter.

It was suggested that on the NSWGA's web site our minutes and a brief treasurer's report with opening and closing balances could be posted.

Doe inquired of the board about having the 2005 state tournament, which will be held in Las Vegas, in the month of September. It seemed suitable and Doe will proceed with that month in mind.

Lori inquired about eliminating tee prizes and using that money for a social event. In general deliberation it was so agreed. Also, Lori stated that she would like to use the professionals at the club to do the scoring this year. There was no objection.

Since there was no further business, the NSWGA Board of Directors President, Karen Hoppe, adjourned this fruitful meeting at 2:45 PM.

Berta Kirchner, Secretary