Nevada State Women’s Golf Association
Board of Directors Meeting
February 11, 2006
Wildhorse Golf Course, Las Vegas, Nevada
The meeting was called to order at 9:00 by President Jeanne Hudgins. Present at the meeting were directors Margie Bowgren, Claudia Chesney, Kay Medrano, Sue May, Doe Emes, Virginia Bonar, Carol Mitchell, Sandy Kautz, Rita Byorick, Aleda Nelson. Also present were Irene Frank (president of Women’s Southern Nevada Golf Association), members of the past president’s council, Brenda Knott and Sherry Jackson, and past board members, Laurie Johnson and D’Anne Daniels.
The duties of the various officers’ positions were read and discussed and the positions were filled as follows:
President – Jeanne Hudgins (2nd year of two year position)
Vice-President – Rita Byorick
Secretary – Nancy McDermid
Treasurer – Virginia Bonar
Future Sites, North – Carol Mitchell
Future Sites, South – Doe Emes
Rules, North – Sandy Kautz
Rules, South – Sue May
Historian, Publicity – Margie Bowgren
Tournament Chair, North – Claudia Chesney
Tournament Chair, South – Kay Medrano
Junior Golf – Aleda Nelson
The minutes of the last meeting were circulated and approved as presented.
D’Anne Daniels distributed the treasurer’s report. Virginia Bonar inquired about the prior year budgeted amount for the State Team. She indicated that the team members from the North did not receive any monies from the State because the Northern Nevada Women’s Association had enough in their budget to cover all expenses. Jeanne Hudgins informed us that Sue DeFrancesco (the team representation from the South) was reimbursed $500 from the State, but actually spent more than that. She suggested that State reimburse Sue for her additional expenses. Laurie informed Jeanne that the WSNGA had budget monies for the Southern representative and that Sue needed to submit excess receipts to the WSNGA treasurer for reimbursement.
In prior years the Association has paid $200 as a resident agent fee to an attorney. A discussion ensued regarding the necessity of having a resident agent. Virginia suggested that we do need a resident agent, as the resident agent is where any papers would be served in case of a lawsuit. Because our Board changes annually, we need some continuity with the resident agent. Doe Emes volunteered her attorney son, Kerry Payne, to be the resident agent.
The group then reviewed the 2005 budget to actual amounts. It was noted that the Quad tournament was over budget by $825. The Partners and State Am tournaments were under budget. Laurie stressed to the new tournament chairs that they need be aware of the budget and do what is necessary to stay within it.
The 2006 budget was circulated. After much discussion, the following changes were made:
A motion was made, seconded, and approved to accept the revised budget.
Laurie suggested that the tournament chairs include a $200 cost in their budget for paying a scorer. At the 2005 State Am, we had Joannie Hendricks from SNGA run the TPP scoring program and handle all the input into the system. Typically the tournament chair is playing in the tournament. Having an outside person handle the scoring takes much of the pressure off the tournament chair so they can concentrate on playing in the tournament. It was suggested that we pay this person $100-$200 for their efforts. The tournament chairs will determine the necessity on a tournament by tournament basis.
Aleda Nelson stated that she sent scholarship applications to 65 schools on January 31, 2006. The applications are due back by April 15, 2006. She presented the letter that was sent to the scholarship chairmen at each school. She made a minor change to the application as follows:
Prior question on the application: “What was your favorite high school golf experience?”
Revised question: “How will you apply your high school golf experience to your life in the future?”
The group agreed that the change to the application was a good one.
A discussion was held regarding a member database. It was determined that excel could be used to create the database. Rita Byorick as vice president will be in charge of starting and creating the data base. Brenda Knott and Sherry Jackson volunteered to assist Rita with this project.
Brenda made a suggestion that we consider changing the championship flight in the State Am to a match play format every other year. Further discussion will be continued at future board meetings.
Because of the poor participation in the State Am in recent years, ideas were presented to try to increase the participation. After much discussion, the following was recommended:
In odd years, when the State Am is in the South and Silver Cup is in the North:
Silver Cup will be held in late August or early September, and the State Am will be held in October on a course that does not over seed.
In even years, when the State Am is in the North and Silver Cup is in the South:
Silver Cup will be held in October, and the State Am will be held in late August or early September.
A motion was made, seconded and approved to adopt the above recommendation.
Sue May started a discussion regarding the use of laser devices and if the Board wanted to approve their use in our state tournaments. Sue stated that many of the southern Nevada courses were no longer marking yardages on the fairways because of the use of laser devices. A motion was made, seconded, and approved to allow the use of “distance only measuring devices” for the state tournaments.
The tournament schedule for 2006 is as follows:
The remaining 2006 board meetings were scheduled for June 5 (after 1st day of play at Quad) and September 11 (after 1st day of play at State Am).
The meeting was adjourned.